Job Opportunity: Administrative Assistant

Administrative Assistant Job Description

 

Position Overview

As an Administrative Assistant, you’ll be a key member of our team as you work closely with our clients and team members.  This position requires the ability to multi-task, develop creative solutions to business challenges and take a proactive approach in order to keep our business running smoothly.

The right person for this position will have office or related experience, the ability to work with multiple deadlines, manage multiple tasks at one time, be a self-starter, and work well under pressure. Getting the little details right is important in this position.

 

Responsibilities

  • Manage calendars and schedule meetings for the CEO and COO.
  • New client onboarding and offboarding
  • Handle miscellaneous paperwork as needed related to internal processes
  • Documenting internal processes and managing file structures for those documents
  • Assist with planning, food prep and set up for team gatherings, event planning and promotions
  • Answer, direct, and screen incoming phone calls
  • Monitor office supply stock and place orders
  • Welcome visitors and create a positive experience for them
  • Support the YDOP team with client communication
  • Helping with HR and employee benefit related tasks
  • Assisting with monthly client reporting
  • Facilities management including Landlord communication, utility and building maintenance issues, snow removal, office cleaning etc.
  • Assisting with collections calls and client invoice issues
  • Manage internal project tools like Trello, Dropbox and G suite.
  • Assist with time clock tracking and reporting.
  • Manage our Reputation Management platforms.
  • Have exceptional communication, organizational, email and writing skills.
  • Have the ability to multi-task in a deadline-driven, fast-paced environment.
  • Have excellent client relationship skills Including conflict resolution skills.
  • A willingness to find your niche within digital marketing to meet your productivity goals. Admin duties only take up part of our Admins workday so It Is Important that they learn a specific area of digital. This could be one or a combination of any of the following:  Social Media Marketing, SEO Strategies, Reputation Management and Content Marketing etc.

 

Job Requirements

The right candidate for the Administrative Assistant position will have:

  • A minimum 1-2 years of Admin/client services experience, preferably in an office setting.
  • Bachelor’s Degree in communications, marketing, business or related field preferred.
  • Effective written and oral communication skills are essential for this position.
  • Working knowledge of Google Workspace preferred.
  • Knowledge of / capability in Word, Excel, and PowerPoint.
  • Ability to manage details, overall flexibility and efficient work habits.

To apply, email your resume to Aimee Deraco at aimee@ydop.com